Chrome River is a web application that offers the latest in travel and expense management. Travelers enjoy the same user experience across all devices—desktops, laptops, tablets and smartphones. The business-rules engine in the application assist travelers in complying with University of Idaho policies more efficiently by applying travel and purchasing card policies as the expense reports are created which will prevent delays in processing for travel and purchasing card expenditures.
Required Report formats for document approval filtering within Chrome River include:
- "TR" on all Travel Pre-Approvals and Employee Expense Reports. (Should be submitted within 90 days after return from travel)
- "NT" on all Non-Travel Reports. (Should be submitted on a two week basis)
If you would like to schedule a training session for your college or area or receive more Information concerning Chrome River, please contact firstname.lastname@example.org
Chrome River FAQ
Chrome River Resources and Guides are available on this page. Additionally, training guidelines provided by Chrome River may be found within the Help section on the Chrome River application.
If you feel that you need additional training Accounts Payable may provide additional training upon request.
The subject expert in each department are able to assist travelers in completing their claims and researching payments on the Chrome River Software.
Using the ARGOS reporting, use the CHROME RIVER DOCUMENT LOOKUP report listed under - Finance -> Production -> Departmental Finance Reporting
Journals -The Chrome River Journals start with Z1. Invoices -The Chrome River Invoices start with "I" the same as other Banner Invoices.
From the Cardholder's history on FAIVNDH - The report number is listed as the Vendor Invoice Number.
A Chrome River Report will need to be created, selecting the Non Reimbursable Tile and item from the Ewallet.
- Submit the claim with no changes
- Go back to the dashboard
- Select the claim in the “Recently Submitted” expenses
- Select “Recall” It will verify that you want to return it to DRAFT – select Yes
- Select it out of the Draft Folder on the dashboard.
- Make your changes and submit.
You can select an activity code that will be included on Banner.
If an activity code is included in the FOAPAL, select "Use Default Activity Code" and in Banner the activity listed in the FOAPAL will be included. If no activity code is needed, select "Leave Activity Code Blank" and in Banner there will be NO activity listed for the expense. If an activity codes is to be added to the FOAPAL, select it from the drop down menu.
From the approval screen select the 3 dots (...) to receive a drop down menu.
- Select the task "Reassign"
- Search for the individual who should receive the report.
- In the notes text box, please enter that you reviewed the expenditures and are forwarding it to them for approvals.
- Select the "Reassign" button - which will send an approval notification to the individual who you selected.
The offline gallery is based on the receipts that were uploaded to Chrome River. The items selected from the offline gallery creates an "I" document and pays the individual for the transaction. You can delete items that are not needed from this gallery.
The credit card gallery contains purchase card items that are uploaded from U.S. Bank. Those items create a Z1 document and posts as a journal. You can not delete items from this gallery, only submit expense reports.
Chrome River access is based on the active status of your employment appointment. Once an EPAF has been created and applied to Banner, your logon will be activated in Chrome River.
If you need additional assistance, please submit a ticket to Business Systems through the University of Idaho Support Portal.
How Do We Pay for Student Travel or Groups when traveling with an employee?
Students traveling with an UI employee:their expenses may be included on the UI employee's purchasing card and TR Travel Report.
Individuals who are not a current or active employee, submit the per diem expenses through the claim voucher process on VandalWeb.
How do we pay for Student Groups Travel?
- If the Students are not UI employees, you can use the departmental purchasing card to purchase their airfare, lodging and other expenses.
- Submit the expenses on a Non Travel Expense Report.
How do we pay for Participant Expenses?
The Participant's expenses may be included on the UI cardholder sponsor's NT Non Travel Report using the non-employee travel tiles or TR Travel Report depending on the situation.
How do we pay for visiting individuals for departmental interviews or programs using a purchasing card?
If the individual is not an employee, the department may use the departmental purchasing card to purchase their airfare, lodging and other expense. The expense will be reported on a Non Travel Expense Report.
How do we pay for visiting individuals for departmental interviews or programs visitors NOT using a purchasing card?
The UI would reimburse their travel expense, following the IRS guidelines on allowable rates and receipts through the claim voucher process location on the VandalWeb.
Using the Analytics Reporting menu:
Select: University of Idaho
Select: Shared Content
Select: Travis Gray
Select: Images by Report Number.
That will bring up a screen requesting the report number.
Enter the last 8 digits of the report number and select the run button to submit the request.
CC1 is a navigation error caused when the report was created. Chrome River documents do not feed to Banner as intended causing errors that must be corrected.
- Selecting the Travel Report and the type as a Non-Travel instead of instate or out state.
- Using the Misc.-Other Tile and not selecting the description word which provides the expense code.
If the document is returned during Approvals, "Recall" the report and correct the tile/expense selections.
If the document is currently in Banner, you will need to created a Cost Transfer Journals in order to correct the expense postings.