90.36 - Disposal of Vandal Identification Cards and Related Card Production Materials
August 25, 2005 (formerly 80.36)
A. General. Certain information printed on the face of UI Vandal Identification Cards is considered private non-public information. As such, UI manages private non-public information in accordance with all applicable state and federal guidelines relating to the use, disclosure, retention, and disposal of such information. Specific examples of federal guidelines include the Family Educational Rights and Privacy Act (FERPA) and the Graham-Leach-Bliley Act (GLB).
B. Safeguarding and Disposal of Vandal Identification Cards. Given the sensitivity of the information found on the VandalCard, every precaution must be taken to ensure these cards are protected and secure from unauthorized use and/or access. The following guidelines are recommended for protection of VandalCard information:
- Lost or stolen VandalCards should be reported immediately to the VandalCard Office, 208-885-7522.
- Blank card stock should be secured in locked cabinets.
- VandalCards are not transferable. VandalCards may not be lent or used by anyone other than the person whose name and photograph appears on the card.
- Disposal or destruction of VandalCards should comply with standards established for destruction of confidential records [See APM 65.02]. Specifically,
B-1. Disposal of Vandal Identification Cards and Related Card Production Materials. Disposal of terminated and/or deactivated VandalCards should comply with standards established for destruction of confidential records. Specifically, units should utilize the services of the UI’s shredding and records disposal service contract. VandalCards can be deposited into the secured containers for collecting and transporting confidential records. [Note: Do not discard into regular garbage cans for disposal.] In addition, the printer ribbons used to produce the VandalCards should also be disposed of through the secured containers. [Note: Unit records managers have keys for container door access, if needed, because of ribbon size restrictions.]
C. Information. Additional information regarding destruction of confidential records may be obtained from the Records Officer, (208) 885-2580, or records email