Managing Employee Furlough Requirements
It is supervisor responsibility to ensure that their employees take their assigned furlough before January 23, 2021.
There are multiple ways that supervisors can look up an employee’s current furlough leave balance.
Argos Departmental Report “Admin Mandatory Furlough Leave Summary”
Anyone with Argos HR access can run this report and it will generate a current leave balance for all employees that the person running the report directly supervises. The report can be found in Argos -> Departmental reports -> Departmental Mandatory Furlough Leave Balances -> Admin Mandatory Furlough Leave Balances Summary. If a supervisor does not currently have Argos access, it can be requested by submitting a Argos Request ticket to Business Systems requesting an Argos HR account.
PWRLBAL Banner Report
The PWRLBAL Banner report can be run by fiscal officers or other departmental Banner users that have HR query access. This report is run by ORG code and will show the furlough leave balance as of the last posted payroll. The report will be exported and sent to the person running the report by email. For employee privacy, the report output should be reduced to only the requesting supervisor’s employees before being forwarded. For assistance running this report, contact email@example.com.
VandalWeb Employee Profile
The MyTeams dashboard within VandalWeb allows supervisors to view the leave balances for each of the employees that they directly supervise. By selecting an employee, a window will open and show the employee’s leave balances.
Time and Leave Report View
When a supervisor is in VandalWeb reviewing timesheets and leave reports, there is an option to look at the available leave for that employee before approving or returning the timesheet.
The furlough calculation will be made after the employee EPAF is put on the system. Human Resources is running reports and updating the furlough banks weekly. If a supervisor would like an estimate of the hours a new hire will be required to take before they are added to the system, they can refer to the Furlough Statistics by Income Bracket chart on the furlough website which shows furlough hours by salary range. That number will be prorated based on the final start date entered in Banner. For questions about new employee furlough requirements, contact firstname.lastname@example.org.
If an employee transfers to another position within the university, their furlough leave requirement is unchanged. Any hours not taken before they transfer will need to be taken in the new position. Likewise, a change of FTE or change in salary does not recalculate the furlough requirement.
As announced when the program was being implemented, employees who separate from the institution prior to the end of the furlough period (January 23) must still take a prorated amount of furlough equivalent to the portion of the furlough period they will be employed. The furlough bank will not be reduced, but supervisors can use the Prorated Furlough - Academic Year Pay Schedule or Prorated Furlough - Fiscal Year Pay Schedule tables to calculate how much furlough the employee must take based on their last day of work. As a reminder, absent approval from the Director of Human Resources, university policy FSH 3710 requires that employees must work at least some portion of their last day, taking furlough leave does not negate this policy. For assistance with furlough calculations for separating employees, please contact email@example.com.