Limited Submission Funding Programs
For some funding opportunities, the funding agency restricts the number of applications an institution can submit. These are referred to as limited submission funding opportunities. Research & Faculty Development (RFD) has established a process for selecting the proposal(s) that will be submitted by the University of Idaho in response to these opportunities.
RFD announces limited submission funding opportunities via the OSPPI listserv and the University of Idaho Daily Register. We use a standard template to announce each limited submission funding opportunity that includes information about the sponsor, program, award amount and limits on the number of proposals per institution; a synopsis of the funding opportunity; a description of the limited submission process including key submission dates; instructions on how to submit a Notice of Intent; and links to the program solicitation and the U of I’s limited submission portal. The standard timing for this entire process is outlined below.
Limited Submission Events and Deadlines
- Limited Submission Funding Opportunity Announcement—14 days before NOI deadline (Friday posting)
- Notice of Intent (NOI) deadline—21 days before concept paper deadline (Monday deadline)
- Concept Paper guidelines distributed—One day after NOI deadline (Tuesday notification)
- Concept Paper Deadline—90 days before external agency deadline* (Monday deadline)
- Internal Review—Completed within two weeks of concept paper deadline
- Date PIs Notified of Internal Review Outcome—18 days after concept paper deadline (Friday notification)
- Nearest Sponsor Deadline (e.g. LOI, preliminary proposal, or full application)—Agency external deadline
*Minimum number of days between concept paper deadline and nearest sponsor deadline
Selecting the U of I applicant(s) to submit a proposal to the sponsor is a 2-step process, as follows:
- Applicants indicate interest in a program by submitting a Notice of Intent (NOI) to RFD. Please note that this is a simple form requiring only a draft title of the project. If the number of NOIs exceeds the number of proposal submissions allowed by the RFP, then we proceed to step 2. If the number of NOIs is less than the maximum allowed amount, the applicants are cleared to go forward.
- Following the NOI deadline, RFD will provide instructions for the development of a 3-page concept paper that mirrors what would be found in a full proposal submission. Next, a panel of three faculty members or administrative staff with expertise in the area of the RFP is recruited, and they review and score the concept papers, ultimately reaching consensus about which individual(s) they recommend to go forward with a full proposal submission. The reviewers also provide feedback to all individuals that submitted a concept paper. Reviewer recommendations are then sent to the VPR who makes the final determination.
While every attempt is made to maintain a complete listing of limited submission programs, it is impossible to catch all that are available at any one time. A faculty member looking to apply to a limited submission program not announced by RFD should contact firstname.lastname@example.org immediately to determine whether an internal selection process is necessary. If there are fewer than 60 working days prior to the sponsor deadline, proposals will be approved for submission on a first-come, first-served basis.