Research Resources, November 2016
Nominations Invited for Excellence in Research and Creative Activity Award
The Office of Research and Economic Development invites nominations for the 2017 Excellence in Research and Creative Activity Award. The award is given annually as part of the University Awards for Excellence, presented by the president and provost. Any faculty member may nominate a colleague for the award.
NSF Announces Major Policy Changes
The National Science Foundation (NSF) has announced a major revision to their Proposal & Award Policies & Procedures Guide (PAPPG), effective for proposals submitted or due on or after Jan. 30, 2017. Faculty and staff who are involved with NSF proposal and award activities are encouraged to review the changes and discuss any concerns with the Sponsored Projects Administrator assigned to their unit.
New Postdoctoral Minimum Salary Requirement
The new Fair Labor Standards Act (FLSA) regulatory changes and the move to a market-based compensation have provoked conversation around the current compensation policy for postdoctoral scholars. There has been discussion about these salary thresholds as applied postdoctoral scholars, and the widespread consensus is that increasing postdoc salaries is warranted and productive.
Northwest Knowledge Network Updates Metadata Editor
The Northwest Knowledge Network has released a new version of its NKN Metadata Editor, which features an updated, responsive web format designed to guide users as they upload data to the network's secure servers.
New E-Codes Available for Participant Support
The University of Idaho has created four new non-F&A applicable participant support expense codes (e-codes) for use in place of E7150 when possible. Participant support is defined at 2 CFR 200.75 as it relates to sponsored projects.
The National Science Foundation specifically defines participant support as “costs of transportation, per diem, stipends and other related costs for participants or trainees (but not employees) in connection with NSF-sponsored conferences, meetings, symposia, training activities and workshops (See GPG Chapter II.D.8). For some educational projects conducted at local school districts, however, the participants being trained are employees. In such cases, the costs must be classified as participant support if payment is made through a stipend or training allowance method.”
These e-codes are created and are to be used to separate expenses for participant support in a consistent and allocable manner, per participant support categories.
The e-codes below are not subject to F&A and should be used in place of E7150 when possible to track the different types of participant support expenses. If there are participant support costs subject to F&A, please use E7155. Different sponsors may or may not allow for F&A on participant support costs – please check with OSP when you have questions on this point. As stated below, NSF does not allow F&A on participant support.
The expenses in each category should follow the university definitions for allocable expenses in that category. This does not preclude the allowability terms from the sponsor with respect to expenses for the project.
The new e-codes are:
- E7151 - Participant Support – Subsistence: should include costs of per diem for travel status of participants, meals, refreshments, etc., as well as lodging, as approved in the sponsored budget;
- E7152 - Participant Support- Travel: should include travel costs for participants, as budgeted and approved such as vehicle, air, train, etc.
- E7153 - Participant Support – Stipend: this should include payments for participants such as registration, stipends, scholarships, as proposed and approved in the sponsored budget;
- E7154 - Participant Support – Other: this should include all other participant support costs, not applicable to the above categories, such as items purchased for participants to utilize in the sponsored project (such as books, conference materials, etc.). This category should be used sparingly and only within the approved sponsored budget.
These e-codes are to be used to code any non-F&A applicable participant support costs in Banner as they relate to approved sponsored project budgets. You will notice that these e-code categories match those of the National Science Foundation. OSP requested the creation of these new e-codes after discussion with faculty and staff on how to better track and report participant support, as mandated under federal costing principles.